Brunswick Community College Childcare Provider
Grant Application Process and Eligibility Requirements

1. Submit current FAFSA to determine your need for assistance; to qualify for the childcare grant, you must have remaining unmet need as determined by your FAFSA.
2. Enroll in half-time (6 credits) in a curriculum diploma or degree-seeking program; funding preference given to students who are not solely in online courses.
3. Must be a North Carolina resident.
4. Must maintain satisfactory academic progress (SAP): 67% completion rate and 2.0 GPA.
5. Submit a Child Care Application, copy of children’s birth certificate, copy of children’s social security cards, signed provider agreement form, and signed procedures statement. The provider to be paid cannot be a parent of the child receiving care, but can be a grandparent, nanny, daycare – licensed or unlicensed, or another individual providing care for the child.
6. Monthly paperwork is due by the last day of the month to BCC – including child attendance and invoice from provider, and course attendance from student’s instructors.
7. Reimbursement is limited to your actual expenses, up to a maximum of $650 monthly.
8. Monthly reimbursement checks are mailed directly to the childcare provider.
9. The grant is only available in the fall and spring semesters, and availability is dependent on the annual allocation received by the North Carolina Community College System Office.
10. Failure to submit any of the monthly paperwork (child attendance, invoice, course attendance) by the last day of the month may result in cancellation of your funding. Funds will then be reallocated to assist other applicants.

Childcare Assistance Procedures and FAQs

FYI

1. Students must reapply each year for childcare assistance; first-come-first serve.
2. Contingent upon availability of funds, previous childcare participants who have adhered to the grant
   requirements will receive priority for support until they graduate. It is not guaranteed.
3. Selection of the childcare provider is the responsibility of the student.
4. The student is responsible for any registration fees, any other administration fee, physical examination fee, late pick-up fees, or any other fees that may arise from the childcare provider. These fees are not subject to grant coverage.

Attendance

1. The childcare provider must keep monthly attendance records of the child in their care as well as a monthly invoice for services. These must be sent to BCC by the last day of each month.
2. Payments to the provider are mailed during the month following the reporting/attendance period (i.e., services rendered in January are paid out in February)
3. The student must complete a monthly class attendance form and have it verified/signed off by each instructor. Failure to submit your attendance sheet at the end of the month, for two consecutive months, will result in the termination of your childcare agreement.
4. Funds are only paid during the fall and spring semesters; it is not available in summer.
5. Funds can only be paid for the time period when the student attends classes/active in online classes at BCC.
6. Funds can cover “excused absences” such as when the student or child is sick (3-day limit), emergency school closings, and cancelled classes.
7. Funds will be revoked if the child is habitually absent from the provider, or student is habitually absent from class. (Habitually absent as determined by provider and/or instructor)

Termination

1. f student drops or withdraws below 6 registered credit hours, they are no longer eligible to receive assistance and will be terminated. This will result in a revised contract between BCC and the provider through the last date of attendance in classes. Funds would be prorated through the last date of attendance and the student would be responsible for the remainder owed to the provider.
2. Other than what has already been outlined in this document, other reasons for termination are, fraudulent misrepresentation of information, expulsion of the child due to excessive misconduct, if the childcare provider is proven guilty of charges, and if the student is dissatisfied with the quality of care and removes the child.
3. Termination may mean loss of eligibility from future childcare assistance. Providers would be informed, and the student would be responsible for payment of the bill from the date of termination. If there are any fees from the provider associated with termination, it is the student’s responsibility to pay, not the grant from BCC.
4. Availability of funds depends on annual allocation from the NCCCS. If for any reason these are terminated to BCC, it will result in termination of the childcare contract from BCC to the provider. If this occurs, BCC will make every effort to notify the student at least 30 days prior to the termination of the contract.

Childcare Assistance Application

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Name *

First

Last

BCC Student ID#:

Address *

Address Line 1

City

State / Province / RegionAlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingState

Zip Code

Date of Birth

Phone

Curriculum Degree/Diploma Program:

Marital Status (check one): *

• Single
• Married
• Divorced
• Widowed
• Separated

No. Credits Registered:

No. of persons in your household, including yourself:

No. of children in childcare:

Child data:

Name

Age

Date of Birth

Name

Age

Date of Birth

Name

Age

Date of Birth

Childcare Provider Name:

Tax ID or SSN of Provider:

Address

Address Line 1

City

--- Select state ---AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingState

Zip Code

Director:

License #:

Phone:

Email *

Weekly Cost Per Child

Total Monthly Cost (Include All Children):

Signature *

Clear Signature

Signature

Date:

GDPR Agreement *

• I certify that all information given is true and correct. I understand BCC may verify information in this application. Deliberate misrepresentation is subject to termination. I agree to notify BCC Staff of any changes to my status in childcare, or academic information. I give my permission for BCC Staff to review my academic transcripts to determine if requirements are met during the childcare application process, and if I receive funds to maintain eligibility. I agree that I have read, understand, and will comply with the procedures outlined in this document. *

Submit

Childcare Provider Agreement (To be completed by the childcare provider once student is approved for funds.)